A recent Tech Republic survey found that 83% of employees spend between four and twelve hours weekly in meetings. That’s a huge investment of time! And while meetings are vital for aligning teams, much of that time is wasted when there’s no structure or clear focus – especially in remote settings.
The truth is, meetings can be costly. So, whether you’re meeting in person, or connecting virtually from your coworking space, you’ll want to make sure they’re worth it. Here are five smart tips to help you make every meeting count.
Make Your Meetings Matter in a Coworking Space Palm Desert
Many companies today work with leaner teams and tighter schedules. So it’s more important than ever to keep meetings on track. These practical tips will help you boost productivity – no matter if you’re hosting from Fusion Workplaces or your favorite office space.
1. Optimize the Scheduling Workflow
Scheduling can be one of the biggest time drains – especially if you have remote or hybrid teams. Use smart tools like Calendly to simplify this step. And remember, a flexible coworking space with reliable Wi-Fi and quiet meeting rooms, like those at Fusion Workplaces, makes staying connected easier.
2. Create an Agenda Ahead of Time
A solid agenda is your roadmap. Share it before the meeting so everyone knows what to expect and can prepare. This helps you avoid going off-track – a must when you’re using shared resources like meeting rooms or a conference area.
3. Take Notes Without Taking Notes
Taking notes can be distracting. Use smart apps that record and transcribe the meeting instead. That way, you’ll have accurate records without losing focus. These tools are even more powerful when paired with the secure, tech-enabled rooms at Fusion Workplaces or a modern office space.
4. Don’t Invite People Who Don’t Need to Be There
Respect everyone’s time. Only invite people who truly need to contribute to the discussion. This cuts wasted time and keeps your meetings at Fusion Workplaces or any coworking space productive.
5. Ensure All Attendees Have a Chance to Weigh In
In hybrid meetings, remote workers can get overlooked. Make space for everyone to participate equally. When you hold your meetings at a flexible location like Fusion Workplaces, everyone — remote or in-office — stays connected and engaged.
Bonus Tip: Great Connections Boost Productivity!
Fast internet, clear audio, and the right tech setup make all the difference. The meeting rooms at Fusion Workplaces are fully equipped with high-speed Wi-Fi and the latest tech, ensuring you never miss a beat.
Ready to make your next meeting more productive? Book your next session at Fusion Workplaces Palm Desert or any of our inspiring coworking locations today. Let’s get to work!
